- 6' Table w/Cloth
- 2 Chairs (second chair requires a ticket)
- 50-word description for E3 Expo Program
- All General Sessions
- Continental Breakfast, Lunch & Snack
- All Training
- Refer to Terms & Conditions BELOW especially as relates to sales
Exhibitor Space Additional Support
per additional vendor representative
- Exhibit Hall
- All General Sessions
- Continental Breakfast, Lunch & Snack
- All Training
POLICIES, TERMS & CONDITIONS
Exhibitors are requested to provide a gift (reasonable value) to be presented to a randon guest during the event raffle. Please gift wrap/provide appealing packaging.
Just Traders Int'l, LLC (JTI) reserves the right to refuse advertisements based on possible impacts on the JTI brand, conflict of interest, sensitivity of the message and relevance to the coaching profession. Advertisements for non-JTI branded conferences or events will not be sold to events considered to be in competition with JTI in regards to purpose, membership or time
All creative must be approved by JTI. Any element(s) not meeting specifications will be returned for revision. Creative work must adhere to any and all trademark and copyright laws.
Display Tables Terms & Conditions
Exhibitors are not permitted to distribute lanyards or promotional bags during JTI E3 Small Business Expo 2019. For more information contact Aretha Frizzell at email@example.com or +1.301.785.3136.
Tabletop Display Rental
Inclusions: (1) 6’ draped table, up to 2 chairs; wastebasket
Assignment of Table Top Displays and Floor Plan
All tabletop display locations on the official floor plan are believed, but not warranted to be accurate. JTI reserves the right to make such changes as may be necessary to meet the needs of attendees and the JTI E3 Small Business Expo program. JTI does not guarantee specific tabletop space or location requests. Tabletop displays will be assigned in the order applications and payments are received. Payment must be received in full prior to the start of the conference. JTI E3 Small Business Expo sponsors will receive first choice of location. JTI reserves the right to not accept an application that might reasonably be deemed by JTI to be objectionable, unethical or in breach of the law or which may be contrary to the best interests of the conference and to prohibit any tabletop exhibits that might detract from the general and desired character of the conference.
Electricity is the responsibility of the exhibitor. A form will be sent with the exhibitor service kit from T. Jenkins, the official decorator/services provider for E3 Small Business Expo Expo 2019 exhibition.
Advance shipments of display materials must be made to T. Jenkins as indicated in the exhibitor kit forthcoming. No supplies, inserts or materials are to be sent directly to the hotel.
No exhibitor shall sublet, assign or share any part of the space allocated in the display areas. Aisle space shall not be used for exhibit/ display or storage purposes, display signs, solicitation or distribution of promotional materials. Displays, signs or any other type of solicitation, including verbal, are prohibited in any public space or elsewhere on the premises of the hotel including in the guestrooms, hallways and public facilities. Operation of sound amplification devices is not allowed. Each exhibitor is responsible for its own storage and neither JTI nor the hotel or conference facility will be responsible for theft or damage to such stored property, crates or boxes. No crates or boxes are permitted in sight of the tabletop area during the exhibit period(s).
Cancellation of Contract
If the applicant cancels space within 60 days prior to the opening of JTI E3 Small Business Expo, no refund will be made. Cancellations must be in writing and postmarks will be controlling. Cancellation prior to 60 days from the opening of JTI E3 Small Business Expo will be refunded 80 percent (80%). Once the tabletop space has been cancelled, JTI reserves the right to resell the space.
To ensure compliance with applicable federal, state and local laws and regulations, no tabletop sales of product or samples for cash, check or credit card are permitted on the show floor during the JTI E3 Small Business Expo training sessions. Exhibitor may accept an order at the tabletop where the sales transaction is consummated and then appropriately invoice at a later date.
Damage to Facility
The exhibitor must surrender rented space in the same condition it was at commencement of occupation. The exhibitor or its employees or agents shall not damage or deface the walls, columns or floors or any part of the hotel or exhibit facilities or furnishings. When such damage occurs, the exhibitor shall be solely liable for all costs incurred to the owner(s) of the property so damaged. The management agent reserves the right to select contractors for such repairs.
The protection of the property of exhibitors shall at all times remain in the sole responsibility and custody of each exhibitor. JTI will provide overnight watchpersons (when applicable) when display tables are not operational, however, furnishing of such services shall not be construed to be any assumption of obligation or duty with respect to the property protection of the exhibitor.
Responsibility of Exhibitor
The exhibitor retains sole legal and financial responsibility for its own exhibit personnel, agents or volunteers, and for any exhibit materials or property as well as the conduct of its activities within the exhibition area and conference. JTI disclaims any and all liability for any injuries or damages to persons or property arising out of the exhibitor’s activities at the JTI E3 Small Business Expo. The exhibitor shall be solely responsible for obtaining commercially reasonable limits of property and liability insurance coverage to insure its property and activities at the JTI E3 Small Business Expo.
Show Management Responsibility
In the event of a conflict between the terms and conditions set forth herein and the JTI’s contract with the hotel, the hotel contract terms and conditions supersede those set forth in these terms and conditions.
Conduct of Exhibitors and Attendees
At all times during the JTI E3 Small Business Expo, attendees, guests, and exhibitors are expected to treat other JTI E3 Small Business Expo attendees, exhibitors, guests, JTI staff, volunteers and contractors, as well as conference facility and hotel staff with professionalism and respect. Verbal or physical abuse will not be tolerated and will result in the expulsion of the offending party from JTI E3 HBB Expo. In addition, JTI reserves the right, in its sole and reasonable discretion, to prohibit violators of this provision of the Terms and Conditions from registration and participation in future JTI E3 HBB Expo events
Playing or Reproduction of Music
Exhibitor shall not play music that is inappropriate, or at a level that is disturbing to other exhibitors and attendees. The playing of any music by the exhibitor must be pursuant to a current license granted to play the same. Obtaining such a license shall be the sole financial and legal responsibility of the exhibitor.
Errors and Omissions
JTI, its officers, directors, employees, volunteers, agents and contractors hereby disclaim any and all responsibility or liability for any services performed or materials delivered by other suppliers or vendors or their personnel or agents to the JTI E3 Small Business Expo.
Liability and Insurance
Exhibitor understands and agrees that JTI and the hotel/conference facility, including their respective officers, directors, employees, staff, agents or volunteers, shall not be responsible for the safety of property of the exhibitor from theft, damage by fire, accident, vandalism or other causes, and the exhibitor hereby waives and releases any claims or demands it may have against any of them by reason of any damage to or loss of any property of the exhibitor. The exhibitor further understands and agrees that JTI and the hotel/conference facility, including their respective officers, directors, employees, agents, staff and volunteers, shall not be liable for injury of any type from any cause to persons conducting or otherwise participating in the JTI E3 Small Business Expo or to invitees, guests or employees of the exhibitor. The exhibitor understands and agrees that JTI and the hotel/conference facility, including their respective officers, directors, employees, agents or volunteers, do not carry business interruption or property damage insurance coverage for loss or damage of exhibitor’s property. It is strongly recommended that the exhibitor obtain adequate insurance coverage, at its own expense, for property loss or damage and liability for personal injury or death. The exhibitor understands and agrees that JTI and the hotel/conference facility, including their respective officers, directors, employees, agents or volunteers, shall not be liable to exhibitor in excess of consideration paid by exhibitor, exclusive of deposit, for breaches of conduct or tortious conduct by JTI.
Hold Harmless and Indemnification
Exhibitor warrants that it shall indemnify, hold harmless and defend JTI and the hotel/conference facility, and their respective officers, directors, employees, volunteers and agents from and against any and all third party claims, actions, causes of action, losses, liabilities, judgments, injuries or damages to persons or property, costs and expenses, including, but not limited to reasonable attorneys’ fees and court costs, arising out of or resulting directly or indirectly from the negligent acts, errors or omissions, intentional or willful misconduct or breach of these terms, conditions, rules and regulations by the exhibitor, its officers, directors, employees, agents, volunteers, contractors or authorized representatives. Furthermore, the exhibitor assumes full legal and financial responsibility and liability for the actions and conduct of its officers, directors, agents, representatives, employees, volunteers, and contractors whether acting within or without the scope of their authority. The warranties made herein shall survive the conclusion of the JTI E3 Small Business Expo.
Enforcement of Regulations
JTI retains full power and authority to interpret and enforce all rules and regulations of the JTI E3 Small Business Expo and power to make amendments and/or further rules and regulations that are considered necessary for proper conduct in the exhibition area and at the conference. Such decisions shall be binding upon all exhibitors. Failure to comply with these or any other regulations or amendments may be sufficient cause for JTI to require immediate removal of the exhibit and/or offending exhibitor. Failure to comply may also result in forfeiture of all further rights to exhibit at future seminars and conferences sponsored by JTI, together with all fees paid. JTI may lease any space so forfeited to another exhibitor and retain all revenue collected.
Cancellation or Postponement of JTI E3 Small Business Expo 2019
In the event the JTI E3 Small Business Expo is postponed due to any occurrence not occasioned by the conduct of JTI or the hotel/conference facility or exhibitor, whether such occurrence be an Act of God, natural disaster, including hurricane, tornado, earthquake, common enemy, result of war, riot, civil commotion, act of terrorism, public health emergency, pandemic, labor dispute, government act, or act or conduct of any person or persons not a party to these terms and conditions, then performance of the parties under these terms and conditions shall be excused for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof, and in any event for the duration of such postponement. In the event that such occurrence results in cancellation of the JTI E3 Small Business Expo, the obligations of the parties under these terms and conditions shall automatically be terminated and all rental payments made under these terms and conditions shall be refunded to the exhibitor, less a pro rata share of expenses actually incurred by JTI in connection with the conference or exhibition. JTI reserves the right, with no liability to the exhibitor for refunds, additional expenses or otherwise, to change the date or place of the JTI E3 Small Business Expo upon two weeks written notice to the exhibitor, effective from the date of mailing of such notice
Waiver by either party of any term or condition or breach shall not constitute a waiver of any other term or condition or breach of their agreement. Any rights of JTI shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of JTI.
Applicable Law and Jurisdiction
Exhibitor agrees that the laws of the Maryland shall control the construction and enforceability of these terms and conditions and hereby consents to the jurisdiction of the courts of Maryland with respect to any right of action arising under these terms and conditions.
In the event any provision of this Agreement is held invalid or unenforceable, then neither remaining provisions of this agreement nor other applications of provisions involved shall be affected thereby.
Conference Photo Policy
Registrants of the JTI E3 Small Business Expo agree to allow JTI and its official photographer/videographer to photograph/video them in the context of the JTI E3 Small Business Expo. Footage captured by the official JTI photographer/videographer may be used by JTI in future print and electronic promotional and archival materials as well as the JTI websites. For questions or concerns, please call Aretha Frizzell at +1.301.785.3136 or email Aretha Frizzell at firstname.lastname@example.org or